Setting up your new email address in Outlook

Our hosting service provides each website account with 15 email accounts. That means you can have 15 different users on your email account. You may not have a use for all of them but you may want to consider using aliases for at least one of your users.

Example for website...www.goodies-galore.co.uk

User #1 - John Smith:

John can have his email sent to...
john@goodies-galore.co.uk
johnsmith@goodies-galore.co.uk
presents@goodies-galore.co.uk
etc.

User #2 - Mary Smith

Mary can have her email sent to...
mary@goodies-galore.co.uk
marys@goodies-galore.co.uk
marysmith@goodies-galore.co.uk
sales@goodies-galore.co.uk
etc.

We recommend establishing a 'generic' email address for your website eg. presents@goodies-galore.co.uk so you are better able to track traffic that has come through your website rather than through a personal contact.

All your email addresses are set up through your control panel eg. www.goodies-galore.co.uk/cpanel . Your username and password were sent to you when your website first went live.

Emails from your website can either:

be forwarded to an existing email account.
set up to be received in Outlook. Below are details on how to configure your Microsoft Outlook account. Note that the procedure is slightly for Outlook Express...

Bear in mind if you decide to use the first method, that when someone receives your email, the email address showing on their received message is not your website email address, but the forwarded email address.

Example for website...www.goodies-galore.co.uk

John Smith has his website email forwarded to...jsmith@hotmail.com
Internet users email him at jsmith@goodies-galore.co.uk
When an Internet user receives email from John Smith, the email address on the incoming email reads...jsmith@hotmail.com

For this reason, we recommend that business and/or professional websites utilize an email program such as Microsoft Outlook to retrieve and send email to their clients, etc.

Below is a brief description of how to set this up:

Go to Microsoft Outlook
Click on TOOLS
Click on ACCOUNTS
Click on the EMAIL tab in that window if it isn't already selected
On the right hand side of the window that is still open hit the 'Add' button and select Mail. It should begin a 'wizard' to walk you through it.
The first option is 'Display Name'. This is the name the recipient sees when your mail arrives in their inbox. So for John's email, he'll want to put John Smith here.
Next is the email address - simply type the address itself, ie. john@goodies-galore.co.uk.
Next are the settings which will actually send and retrieve your mail.
Make sure it's set to POP3, and enter the incoming mail (POP3) as your website address without the www, ie: goodies-galore.co.uk
The outgoing mail (SMPT) should be your internet service providers (ISPs) server details (eg. is your ISP is Tiscali, your outgoing mail setting may be smtp.tiscali.co.uk)
Hit the next button.
Your account name is your name+your web address eg. : john+goodies-galore.co.uk Password is: whatever you specified when you set up the email in your control panel, or if we set it up for you, we will have given you the password.
Tick the remember password option. You don't need to tick anything else.
Next page select the connect using LAN option if you're using a dial up.
Then click finish. Send yourself a test email from your existing email address to your new one or call us to ask us to send you one.

If you now use more than one email account in Outlook, when you open a new message, you should notice an arrow next to the send button. This gives you the option of which account you want to send your email from.

For further information about anything in this factsheet, email us at create@azuremarketing.com. To view a complete range of factsheets, go to our Resources section at www.azuremarketing.com.

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